Legal
Privacy Policy
Last updated: 5 July 2026
1. Introduction
Vanart (“Vanart”, “we”, “us”, or “our”) is a platform presenting new artists alongside modern masters, operating vanarthouse.com and organising exhibitions and sales including The Birth, our inaugural showcase in the United Kingdom. Vanart is the controller of the personal information described in this policy.
This policy explains what information we collect, how we use it, who we share it with, and the rights you have over it. Questions and requests can be sent to auction@vanarthouse.com.
2. What information we collect
Information you give us.
If you register as an artist: your name, email address, phone number, city and country, your medium and practice, portfolio or social links, the statement you write about your work, and images of your artworks. If your work is selected, we may collect further information needed for consignment, authenticity and provenance checks.
If you register as a collector: your name, email address, phone number, city and country, what you collect, how you heard of us, and any notes you share about how you would like to be hosted.
If you subscribe to updates: your email address.
Information collected automatically.
When you use the site we process technical data such as your IP address for security and abuse prevention — stored only in a one-way hashed form that cannot be reversed to identify you — and, only with your consent, analytics and marketing cookies as described in our Cookie Policy.
3. How we use your information
We use personal information to:
— review artist registrations and select works for our exhibitions (necessary to take steps toward a contract with you);
— contact selected artists and carry out consignment signing, authenticity and provenance checks (contract);
— confirm collector invitations, share the preview catalogue, and host you at our events (contract and legitimate interests);
— send confirmations and essential communications about your registration (contract);
— send news of our exhibitions where you have asked for it (consent, withdrawable at any time);
— keep the site secure, prevent fraud and abuse (legitimate interests);
— understand how the site is used and measure the reach of our announcements, only where you have consented to the relevant cookies (consent).
Artwork images you submit are used solely to review your registration and, if selected, to prepare and present your work. You retain full authorship and copyright of your work.
4. Who we share it with
We do not sell personal information. We share it only with service providers who process it on our instructions to run the platform:
— Vercel (site hosting);
— Neon (database hosting);
— Amazon Web Services (private, access-controlled storage of artwork images);
— Resend (transactional email delivery);
— Google (analytics, only with your consent);
— Meta Platforms (reach measurement, only with your consent).
Within Vanart, access to registrations and artwork images is restricted to authorised staff, each with individual credentials, and staff access is logged. We may also disclose information where required by law, regulation or legal process, or to protect the rights, property or safety of Vanart, our artists, our collectors or others.
5. International transfers
Our service providers process data in the United States and Europe. Where personal information is transferred outside the United Kingdom, the European Economic Area or India, we rely on appropriate safeguards such as standard contractual clauses and, for certified US providers, the EU–US Data Privacy Framework.
6. How long we keep it
We keep registrations and related images for as long as needed to run the exhibition cycle you registered for and to meet legal, accounting and regulatory obligations. Where your work is consigned, records are retained for the duration of our relationship and any period required by law. You can ask us to delete your registration at any time (see your rights below).
7. Your rights
Depending on where you live — including under the UK and EU GDPR and India's Digital Personal Data Protection Act — you have the right to:
— access the personal information we hold about you and receive a copy;
— correct inaccurate or incomplete information;
— ask us to delete your information;
— object to or restrict certain processing;
— receive your information in a portable, machine-readable form;
— withdraw consent at any time where processing is based on consent (including cookies, via our Cookie Policy);
— complain to your supervisory authority — in the UK, the Information Commissioner's Office (ico.org.uk).
To exercise any of these rights, email auction@vanarthouse.com. We may need to verify your identity before acting on a request, and we respond within the timelines required by applicable law.
8. Children
Our services are not directed at children, and we do not knowingly collect personal information from anyone under 18. If you believe a child has provided us information, contact us and we will delete it.
9. Security
We take reasonable technical and organisational measures to protect personal information: data is encrypted in transit, artwork images are held in private storage accessible only through short-lived authorised links, staff passwords are stored only as cryptographic hashes, and access to submissions is restricted and logged. No system can guarantee absolute security, but we design ours so that the minimum necessary is collected and the minimum necessary is accessible.
10. Changes to this policy
We may update this policy from time to time. Material changes will be posted on this page with an updated date, and where appropriate we will tell you by email.